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voo:staff allows you to manage your staff, their pay, bonuses and expenses. You can manage their awards, annual leave and schedules too.

voo:staff features

  • Staff Data recording
  • Departmental mapping
  • Statutory employment documents in one place
  • Bonus and award management
  • Salary calculation
  • Payslip management
  • Payroll
  • Annual Leave management
  • Onboarding
  • Expense and reimbursement management
  • Granular Roles and Permissions
  • Reporting

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Staff Management

Role and Employment Type

You can record a staff member as employed on a Permanent or Contract basis, using the free text field to enter the employees role or position in the company.

Employment Documents

You can attach documents that relate to staff employment, for example; contracts, appraisals and bonus award letters. Any letters that may arise during the course of the employment can be attached too, for example, disciplinary processes or requests for changes to the employment contract by either party.

Manage awards and bonuses

You can manage the employees bonus payments on a recurring basis (commissions) or on a one-off basis (awards). The awards and bonus functionality is linked directly into voo:money and payroll functions.

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Staff Management

Employment Type

You can record a staff member as employed on a Permanent or Contract basis

Position

You can use this free text field to enter the employees role or position in the company

Payroll number

You can enter the staff members payroll number

Start and finish dates

You can enter the dates that the employee joined the company and their finish date (if they are on a fixed term or contract basis, for example)

Salary

You can enter their base salary - this is used in the payroll and salary periods functionality.

Hours

You can record the employees normal working hours

Employment Documents

You can attach documents that relate to the employees employment, for example, contracts, appraisals and bonus award letters. Any letters that may arise during the course of the employment can be attached too, for example, disciplinary processes or requests for changes to the employment contract by either party.

Manage awards and bonuses

You can manage the employees bonus payments on a recurring basis (commissions) or on a one-off basis (awards). The awards and bonus functionality is linked directly into voo:money and the payroll functions.

Annual Leave

You can manage, approve and record annual leave for each employee by using the workflows attached to leave requests. Each employees holiday allowance is recorded and drawn down upon as each holiday is used, showing a remaining balance. Leave can be identified either individually or by grouping people together, to provide an at-a-glance view of whether it would be appropriate to approve a leave request.

Schedule

You can use voo:staff to maintain a schedule of working hours for each employee - detailing the days and times that they are available.

Notes

You can record comprehensive notes about the staff member throughout their tenure in your employment.

Payslips

Your employees can login and view an electronic version of their payslips for salary period. This is not held as a physical document, rather it is held as a collection of data within voo and the payslip is created at view time by the system.Your HR staff can create their own payslip templates according to the needs of the business - this means that when legislation changes or a change is required to the way a payslip looks or operates, your staff can make the changes themselves, removing the need for any bureau charge.

Payroll

Your HR staff can operate the company payroll from voo:staff. Amounts due (made up of salary, expenses, awards and bonuses) are calculated and the payment entries are created in voo:money.

Salary Periods

You can set the payroll functionality to calculate payments based on differing bases (e.g. Annual salary, hourly rate, daily rate), by setting the basis for each individual staff member.

Onboarding

Your HR staff can create a set of onboarding tasks for new employees to mark off as they progress through their induction. This can show for example, whether or not an employee has been assigned a work buddy, completed mandatory Health and Safety training regarding lifting, chair, desk and monitor policies, supplied references and other mandatory compliance checks that may be required in your industry.

Alison (HR manager)

Alison manages all her staff using voo:staff. 

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